A simple project schedule. A Gantt view you can edit.
Write down the deliverables, give each one an owner and put the dates where the team can see them. This workbook gives you a starting schedule and a small burndown example. No account is needed to download it.
Three views of the same planning problem.
The schedule records the assignment and its dates. The Gantt view makes the overlap between planned tasks easier to see. The separate burndown example shows how remaining work changes over a short planning period.
All names, dates and point estimates in the download are fictional examples. Replace them with your team’s commitments before using the file to plan work.
What is in the download?
- Schedule: 20 task rows with owner, start date, finish date, calculated calendar-day duration and status.
- Gantt view: 20 calendar days of date-driven shading beside the schedule.
- Burndown: an editable 40-point example, up to ten planning intervals and a chart linked to the daily observations.
Use the simple project schedule template.
- 01
Name the result
Replace each sample task with something a reviewer can check. “Prepare first draft” needs a brief or a clear completion rule; “work on project” leaves too much open.
- 02
Assign an owner and dates
Edit the amber cells in the Schedule sheet. Choose a responsible person and enter actual start and finish dates. The Days column counts both dates and includes weekends. It is a calendar-day duration, not a workload estimate.
- 03
Set the Gantt window
Change cell C5 to the first date you want to display. The twenty date columns update from that cell. Green shading marks dates between each task’s start and finish. Tasks outside the displayed period stay in the schedule.
- 04
Review the handoff
Check whether review and approval have their own time in the plan. If an earlier task moves, update affected dates manually. This template does not calculate dependencies or automatically reschedule later work.
A small schedule to start the conversation.
| Deliverable | Owner | Review checkpoint |
|---|---|---|
| Confirm the brief | Client lead | Scope and acceptance agreed |
| Prepare the draft | Assigned team member | Draft attached and ready to check |
| Resolve review queries | Owner and reviewer | Corrections checked before approval |
| Complete the handoff | Project lead | Recipient confirms what is ready |
Use the burndown sheet with a consistent unit.
Enter the starting work estimate in B5 and the number of planning intervals, up to ten, in B6. Record actual remaining work in column C once per interval. The worked example uses points. If you use hours instead, use hours for every observation and change the chart title to match.
Leave future actuals blank. Zero means that no work remains. Use the note column to explain a blocker or added scope; the ideal line stays tied to the starting estimate and does not adjust the scope baseline for you.
Read the worked burndown chart guide for the formula and an example of what a flat line can mean.
When the spreadsheet needs a shared task record.
A file can work well while one person maintains the plan. If different copies start circulating, or task updates live mainly in private messages, the team needs an agreed place for the latest assignment and decision. Explore project tracking in Taaskyz or shared task management when that becomes the problem.
This planning workbook is separate from the Taaskyz import templates. Do not upload it as an import file. Use the provided import formats when creating projects or tasks in bulk.